Personnel file documents

Process Overview

<p><span style="font-size:small;">Also, inform candidate about documents which need to be submitted for personnel file. You can also send the list of documents required for personnel file from candidate while sending offer letter so that candidate is aware and get time to collect these documents and bring it along when joins.</span><br /><br /><span style="font-size:small;">Vital documents which you need to collect from new joiners are:</span><br /><br /><br /></p><ul><li><span style="font-size:small;">Acceptance of Appointment letter</span></li><li><span style="font-size:small;">Educational Qualification documents</span></li><li><span style="font-size:small;">Relieving letter/ Experience letter of last company (or all companies with whom he has worked)</span></li><li><span style="font-size:small;">Photographs (3-5 depending upon your requirement)</span></li><li><span style="font-size:small;">Permanent Address proof </span></li><li>Present / communication<span style="font-size:small;"> address proof</span></li><li><span style="font-size:small;">ID Proof</span></li></ul><p><br /><span style="font-size:small;">Apart from other, you should also keep following documents in personnel file which are already available to you:</span><br /><br /><br /></p><ul><li><span style="font-size:small;">Copy of resume</span></li><li><span style="font-size:small;">Employment application form</span></li><li><span style="font-size:small;">Salary proof of last company</span></li><li><span style="font-size:small;">All documents in Joining kit</span></li></ul><p><br /><br /><span style="font-size:small;">In my upcoming blog, I will write about vital documents and other useful documents which can be kept in personnel file in detail along with usefulness of these documents.</span><br /><br /></p><h3><span style="font-size:small;">Induction about Company and policies</span></h3><div><span style="font-size:small;"> </span></div><p><span style="font-size:small;">Once new joiner is through with filling the joining kit and submission of personnel file documents. You can start his induction on a company and its policies. It is advisable to have a presentation ready for giving induction to the new joiner. </span><br /><br /><span style="font-size:small;">Your induction presentation should cover followings:</span><br /><br /><br /></p><ul><li><span style="font-size:small;">About Company</span></li><li><span style="font-size:small;">Top Management of Company</span></li><li><span style="font-size:small;">Vision, Mission, </span>and<span style="font-size:small;"> Ideology of Company</span></li><li><span style="font-size:small;">Various Service offering/ Product </span>of<span style="font-size:small;"> company</span></li><li><span style="font-size:small;">Key Clients</span></li><li><span style="font-size:small;">Main HR Policies and Procedures</span></li><li><span style="font-size:small;">Payout Dates (Salary, Reimbursement, Incentive etc)</span></li><li><span style="font-size:small;">Details of Support functions contact person along with their email id and phone numbers</span></li></ul><p><br /><br /><span style="font-size:small;">Normally, first-day new joiner gets the download of so much information that it is difficult for him to remember all hence he loses his focus. You can have an Induction assessment test after induction is over. This will help new joiner to go back to main important points again and understand them.</span><br /><br /><span style="font-size:small;">I will soon write about induction in more detail so please wait until that time. Above, will give you a basic framework.</span></p>